Hearing your colleagues swear black and blue they haven’t seen your document is frustrating. This handy feature in Google Docs, Sheets, and Slides means you’ll never have to second guess whether they have or haven’t ever again.
Viewing who’s seen your Google Docs, Sheets, or Slides and when is easy with the handy Activity Dashboard feature. It also shows the trend of views and comments, as well as a sharing history.
In this post, you’ll learn how the feature works and how you can configure the related privacy settings.
Note: This feature is only available for those with a Google Workspace account, not a regular consumer Google account.
However, those with Google Workspace accounts can see the view activity of people using regular consumer Google accounts (or people in other Google Workspace domains), as long as the file has been explicitly shared with them.
1. Open the Google Doc, Sheet, or Slide that you want to view the activity for.
2. Select the Tools menu > Activity Dashboard.
3. The viewing history of each person the file is shared with is displayed in the Viewers section. People who have a dash next to their name either have not viewed the file or have opted out of having their view activity shown (more on this soon).
The Shared with tab shows everyone the file is explicitly shared with, while the All viewers tab shows a list of everyone within your own Google Workspace environment who has viewed the file (except those who have opted out).
4. The Viewer trend tab shows the number of unique views within a selected time period. You can change the time period using the drop-down box in the top right corner.
5. The Comment trend tab shows the total comments that have been made and the trend within a selected period of time. Again, you can change the time period using the drop-down box in the top right corner.
6. The Sharing history tab shows when the files have been shared/unshared, and with whom.
Don’t want your colleagues to know you’ve been stalking their work? Learn how to easily opt out of the Activity Dashboard feature to remain in the shadows.
You can choose to turn off history viewing for either one specific file or for all files. This means that your view history will not be visible in the Activity Dashboard.
How to Access Privacy Settings
1. Open the Google Docs, Sheet, or Slide you want to hide view activity for (or any Doc, Sheet, or Slide if you want to hide it for all files).
2. Select the Tools menu > Activity Dashboard.
3. Click Privacy Settings.
4. Toggle on/off each setting as required.
5. Click Save.
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Introduction
We hold the privacy of your personal information in the highest regard.
Using Technology Better regards customer privacy as an important part of our relationship with our customers. The following privacy policy applies to all Using Technology Better users, and conforms to Internet privacy standards.
This policy will be continuously assessed against new technologies, business practices and our customers’ needs.
If you have questions or concerns regarding this statement, you should first contact the support team on our Contact Us Page.
Collection of Information
In order to use the Using Technology Better website, we may require information from you in order to provide the best service possible.
All correspondence may also be collected and stored, particularly in regard to sales, support and accounts, including Email.
Any information collected by Using Technology Better is collected via correspondence from you or your company. This may be via the telephone, Email, mail, fax or directly through our website.
Visitors and customers of japan.usingtechnologybetter.com will have their information shared back to DAIWABO INFORMATION SYSTEM CO., LTD. and DIS Service & Solution Co., Ltd.
Use of Collection Information
Any details collected from Using Technology Better customers is required in order to provide you with our
products and/or services, and a high level of customer service.
Correspondence is recorded in order to provide service references, and to assist in our staff development.
Web Site Use Information
Similar to other commercial Web sites, our Web sites utilize a standard technology called “cookies” (see explanation below, “What Are Cookies?”) and web server log files to collect information about how our Web site is used.
Information gathered through cookies and Web server logs may include the date and time of visits, the pages viewed, time spent at our Web site, and the Web sites visited just before and just after our Web site.
Storage of Collected Information
The security of your personal information is important to us. When you enter sensitive information (such as credit card numbers) on our website, we encrypt that information using secure socket layer technology (SSL).
When Credit Card details are collected, we simply pass them on in order to be processed as required. We never permanently store complete Credit Card details.
We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it.
If you have any questions about security on our Website, you can email us at .
Access to Collected Information
If your personally identifiable information changes, or if you no longer desire our service, you may correct, update, delete or deactivate it by emailing us at .
If you purchase a product or service from us, we may request certain personally identifiable information from you.
You may be required to provide contact information such as:
Your school or organisation
Financial information (such as credit card number, expiration date, name on card, card billing address).
We use this information for billing purposes and to fill your orders. If we have trouble processing an order, we will use this information to contact you.
Communications
Using Technology Better uses personally identifiable information for essential communications, such as
Critical service details.
We may also use this information for other purposes, including some promotional Emails.
If at any time a customer wishes not to receive such correspondence, they can request to be removed from any mailing lists by contacting support.
You will be notified when your personal information is collected by any third party that is not our agent/service provider, so you can make an informed choice as to whether or not to share your information with that party.
Third Parties
Using Technology Better may at its discretion use other third parties to provide essential services on our site or for our business processes.
We may share your details as necessary for the third party to provide that service.
These third parties are prohibited from using your personally identifiable information for any other purpose.
Using Technology Better does not share any information with third parties for any unknown or unrelated uses.
What Are Cookies?
A cookie is a very small text document, which often includes an anonymous unique identifier. When you visit a Web site, that site’s computer asks your computer for permission to store this file in a part of your hard drive specifically designated for cookies.
Each Web site can send its own cookie to your browser if your browser’s preferences allow it, but (to protect your privacy) your browser only permits a Web site to access the cookies it has already sent to you, not the cookies sent to you by other sites.
Browsers are usually set to accept cookies. However, if you would prefer not to receive cookies, you may alter the configuration of your browser to refuse cookies.
If you choose to have your browser refuse cookies, it is possible that some areas of our site will not function as effectively when viewed by the users.
A cookie cannot retrieve any other data from your hard drive or pass on computer viruses.
How Do We Use Information We Collect from Cookies?
As you visit and browse our Web site, the site uses cookies to differentiate you from other users. In some cases, we also use cookies to prevent you from having to log in more than is necessary for security.
Cookies, in conjunction with our Web server’s log files, allow us to calculate the aggregate number of people visiting our Web site and which parts of the site are most popular. This helps us gather feedback to constantly improve our Web site and better serve our clients.
Cookies do not allow us to gather any personal information about you and we do not intentionally store any personal information that your browser provided to us in your cookies.
We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or comply with a judicial proceeding, court order, or legal process served on our Website.
Links on the Using Technology Better site to external entities are not covered within this policy. The terms and conditions set out in this privacy statement only cover the domain name of usingtechnologybetter.com
Changes to Privacy Policy
If we decide to change our privacy policy, we will post those changes to this privacy statement, and other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.
We reserve the right to modify this privacy statement at any time, so please review it periodically. If we make material changes to this policy, we will not use the personal information you have submitted to us under this Privacy Policy in a manner that is materially inconsistent with this Privacy Policy, without your prior consent
Delivery Policy
Most goods are digitally delivered instantly via email. Our services may be delivered either via an online medium or live in person.
For our online delivery see below. For services delivered live onsite, please refer to our speaker agreement form which is emailed to you on confirmation of booking.
Refund Policy
We do not offer refunds or returns unless we cannot supply goods or services or the goods or services are not delivered as promised.
Australian law is the governing body for all work, goods and services supplied by Using Technology Better.
Marketing Release
Using Technology Better (UTB) may film, record, and photograph me (the results of which are the “Recordings”). UTB may also incorporate into any production(s) any separate content (e.g., quotes, testimonials, biographical information, profiles, photos, videos, sound recordings, artwork, etc.) I provide to UTB or approve in writing (“Materials”).
I grant to UTB an irrevocable, perpetual, worldwide, royalty-free license to, in its sole discretion, (i) edit, translate, and modify the Recordings and the Materials, (ii) attribute the Recordings and Materials to me by my name, age, and city and state of residence, (iii) incorporate the Recordings and the Materials into content to promote UTB, its programs, or products (“Content”), and (iv) publicly use, distribute, reproduce, create derivative works from, and perform/display the Content, and any excerpts thereof, in any language.
2. No Compensation.
I grant this permission without any financial or other obligation of any nature.
For any issues or concerns please contact us
